Salar Pashtoon Construction conducts its work with honesty, professionalism, respect, fairness, accountability, and compliance with applicable law. Employees, managers, consultants, and contractors acting for the company must follow their contracts and relevant policies.
Key requirements
- Respect colleagues, clients, contractors, partners, and the public.
- Protect company property, materials, vehicles, machinery, documents, and information.
- Avoid fraud, corruption, bribery, forgery, discrimination, harassment, and misuse of authority.
- Do not make commitments, contracts, or financial decisions beyond your authority. Report risks, violations, losses, and security concerns promptly.
Responsibility and response
Managers implement, train, and supervise; employees follow their duties and policies; contractors supervise their personnel. Depending on severity, violations may lead to investigation, warning, compensation for loss, suspension, contract termination, or other lawful action.
The company does not tolerate corruption, embezzlement, illicit commissions, collusion, improper influence, or misuse of public or company property.
Key requirements
- Do not request or provide unlawful benefits in connection with contracts, procurement, payments, or hiring.
- Document procurement and selection fairly, with proper authorization.
- Keep financial records, receipts, quantities, progress reports, and other reports accurate.
- Report suspicious payments, commissions, collusion, and transactions that conflict with contract terms.
Responsibility and response
Finance and procurement staff retain approvals and records; suspicious transactions are recorded and investigated, and management reviews high-risk matters. Proven corruption may lead to employment or contract action and referral to competent authorities as required by law.
Offering, giving, requesting, receiving, promising, or arranging a bribe through another person is prohibited.
Key requirements
- Do not use cash, noncash benefits, secret commissions, or unlawful fees to influence decisions.
- Report any request for or offer of a bribe promptly to a responsible manager.
- Do not use gifts or hospitality to influence contracts or decisions.
- Follow any specific client or UN rules that apply under a contract.
Responsibility and response
Management monitors high-risk transactions; finance and procurement records must be verifiable. People who report concerns should be protected against retaliation. Proven bribery may result in disciplinary or contract action, recovery of loss, and lawful notification to authorities.
Intentional false statements, forged documents, hidden transactions, false quantities or quality claims, fabricated receipts, inaccurate time or progress records, and deceptive use of company assets are prohibited.
Key requirements
- Do not falsify receipts, invoices, attendance, bills of quantities, progress reports, or materials records.
- Match material quantities and use to available documents and site records.
- Record machinery hours, transport documents, and completed work truthfully.
- Preserve evidence and report suspected fraud for investigation.
Responsibility and response
Finance, procurement, and site teams are responsible for the accuracy of their records. Management and audit may review them; records relevant to suspected fraud must not be destroyed. Proven fraud may lead to termination, recovery of losses, and other lawful action.
Employees and contractors must disclose personal, family, financial, or business interests that could affect, or appear to affect, impartial decisions.
Key requirements
- Do not secretly participate in decisions involving relatives or personal business partners.
- Disclose relevant relationships in tendering, procurement, hiring, and contracting.
- Step away from a potential conflict until management reviews it.
- Do not conceal a benefit or financial relationship.
Responsibility and response
Management and HR record and assess disclosures, while procurement teams retain impartiality records. Concealed or deliberately undisclosed interests may lead to disciplinary or contract action.
The company is committed to protecting children from violence, exploitation, abuse, hazardous activities, and harmful interactions.
Key requirements
- Control unnecessary access by children to project sites according to site risks.
- Never assign children to work involving heavy machinery, chemicals, heights, or other hazards.
- Report suspected harm to a child promptly to the designated company contact.
- Do not publish a child’s personal information or photographs without permission.
Responsibility and response
Site managers and HSE staff manage site safety; HR checks age documents under applicable rules. A child protection violation is serious and may result in legal or contract action.
09CLOP
Child Labour Prevention
Salar Pashtoon does not accept child labour on its projects and requires workers and contractors to observe applicable minimum ages, work restrictions, and safety requirements.
Key requirements
- Verify age against available legal or administrative documents when hiring.
- Never employ children in hazardous, heavy, or health-damaging work.
- Require subcontractors to apply the same standard.
- Keep anyone whose age is in doubt away from hazardous work until the matter is resolved.
Responsibility and response
HR and contractor managers review age documents; site and HSE teams monitor compliance. Confirmed child labour may lead to termination and other action under applicable law and contracts.
10HSE
Health, Safety & Environment
Protecting workers, contractors, clients, and communities is a priority. Projects should use risk assessment, safe work methods, protective equipment, emergency response, and environmental controls.
Key requirements
- Assess risks and set controls before work begins; provide suitable personal protective equipment.
- Allow only qualified and authorized people to operate machinery and vehicles.
- Stop work where a serious danger exists and resume only after the danger is controlled.
- Provide first aid, medical transfer, and incident records for injuries.
- Control waste, dust, water, soil, and other environmental effects; pause work in serious security or conflict conditions pending management assessment.
Responsibility and response
Project managers and HSE staff supervise implementation. Every worker may and should report serious risks. Incidents must be recorded, investigated, and used to prevent recurrence.
11QA/QC
Quality Assurance / Quality Control
Work must follow approved drawings, bills of quantities, technical specifications, contracts, standards, and client quality requirements.
Key requirements
- Check the source, quality, quantity, and documentation of materials.
- Record inspections, tests, and work stages.
- Record, correct, and reinspect nonconforming work.
- Allow workers, engineers, and contractors to report quality concerns; never falsify test results, material certificates, or progress records.
Responsibility and response
QA/QC staff maintain quality documents; site engineers perform daily technical checks; project managers follow corrective action. Deliberate or repeated poor-quality work may require rework, rejection, compensation, or contract or legal action.
12ESG
Environmental, Social & Governance
The company aims to balance project goals with environmental protection, social responsibility, sound management, and accountability.
Key requirements
- Avoid unnecessary waste of water, soil, and natural resources.
- Manage construction waste and debris appropriately.
- Consider community safety and feedback about project impacts.
- Support worker rights, safety, nondiscrimination, anti-corruption, confidentiality, accountability, and proper records.
Responsibility and response
Management sets ESG objectives and project and HSE teams record site implementation. Contract-specific client or donor requirements apply. Claims must reflect actual, documented work; certifications not held by the company must not be claimed.
13CSR
Corporate Social Responsibility
Construction can contribute to Afghanistan’s reconstruction, employment, skills development, and legitimate community needs.
Key requirements
- Where feasible, hire skilled and unskilled workers from the project district and help build local skills.
- Pay workers on time according to their contracts.
- Provide emergency medical assistance and appropriate transfer after an injury.
- Respect community feedback and legitimate complaints, and coordinate lawfully and professionally with relevant authorities.
Responsibility and response
Project and HR teams keep local employment records. Management organizes CSR work within available capacity, budgets, laws, and contracts.
14CFM
Complaints & Feedback Mechanism
The company maintains a process for receiving, assessing, and following up complaints and feedback from workers, communities, clients, contractors, and others.
Key requirements
- Record each complaint with its subject, date, and relevant project where possible.
- Protect the complainant’s confidentiality as far as possible.
- Escalate serious complaints promptly to an appropriate manager.
- Do not retaliate against a complainant; document the outcome and corrective action.
Responsibility and response
The CFM contact manages records and follow-up; management reviews serious or repeated complaints. This process does not replace anyone’s right to use courts, government bodies, or contractual remedies.
15SCC
Supplier Code of Conduct
Suppliers, equipment owners, transporters, and subcontractors must follow their contracts, technical terms, safety and quality rules, confidentiality duties, and ethical standards.
Key requirements
- Do not use, transfer, or substitute extra materials without permission.
- Record machine hours, transported quantities, receipts, and work accurately.
- Avoid unauthorized or poor-quality work, waste of company materials, and breaches of contract.
- Keep company documents confidential and take responsibility for the lawful and professional conduct of personnel.
Responsibility and response
Contractor managers monitor compliance; site, stores, and finance teams check materials, quantities, quality, and payments. A 20% penalty or compensation may apply only where clearly written into the contract and permitted by law. Serious or repeated breaches may lead to termination.
16DPP
Data Protection & Confidentiality
Nonpublic company information and documents must be kept confidential and used only for authorized work. This duty extends to employees, managers, consultants, and contractors.
Key requirements
- Protect contracts, bills of quantities, pricing, tenders, banking and payroll data, employee records, CVs, identity documents, drawings, reports, passwords, client correspondence, and project records.
- Do not photograph, send, upload, or store company documents on personal services or devices without permission.
- Share documents only with authorized people for official duties and return or delete copies through approved processes when retention is no longer required.
- Continue confidentiality after employment or a contract ends; follow any additional client or donor confidentiality clauses.
Responsibility and response
Management sets information access rules; IT and administration support access control, backups, and account security; each person protects their account. Unauthorized disclosure or use may lead to investigation, access removal, recovery of loss, termination, or other lawful action. Employment contracts should include a written confidentiality commitment.
The company uses appropriate controls to protect its website, systems, email, devices, cloud accounts, and digital records from unauthorized access, theft, or damage.
Key requirements
- Use strong passwords and, where possible, multifactor authentication; never share account passwords.
- Take care with phishing, suspicious links, and unknown files.
- Back up important information regularly and remove account access when employment ends.
- Report security incidents immediately to IT, administration, or management.
Responsibility and response
IT and administration manage access, backups, and security settings; users protect their own accounts. Unauthorized access or intentional cyber damage may result in internal and lawful action.
Project, financial, contractual, procurement, safety, quality, security, reputational, information, and operational risks should be identified early and controlled where possible.
Key requirements
- Keep a risk register for major projects and assess likelihood and impact.
- Choose suitable prevention, reduction, transfer, or acceptance measures.
- Escalate high-risk matters promptly to management.
- Monitor changes to security, materials, cash flow, quality, and schedules.
Responsibility and response
Project managers own project risks; finance, procurement, HSE, and QA teams report risks in their areas; management approves high-risk decisions. Controls must fit the project, contract, and company capacity.
19BCP
Business Continuity Plan
The company plans for continued critical work during security events, natural disasters, fires, technical failures, data loss, and significant financial or operational disruptions.
Key requirements
- Back up important documents and information.
- Maintain alternate contacts for key people and identify critical functions and priorities.
- Consider alternate offices, communications, storage, or work arrangements when needed.
- Restore normal operations progressively after a crisis.
Responsibility and response
Management owns the continuity plan; IT and administration handle data backup and recovery; project managers maintain project continuation or suspension plans. Specific client and contract continuity requirements also apply.
20ERP
Emergency Response Plan
The company seeks a rapid, organized response to fires, serious injuries, machine incidents, natural disasters, security events, construction hazards, and other emergencies.
Key requirements
- Protect human life and safety first, then property and operations.
- Secure the incident area and move unnecessary people away.
- Provide first aid and urgent medical transfer when needed.
- Evacuate and contact emergency services when necessary; report incidents immediately and prepare a detailed report afterward.
- Record causes, corrective actions, and lessons to prevent recurrence.
Responsibility and response
HSE and site managers organize site response; all workers follow reporting and evacuation instructions; management oversees serious incident reporting. Each project must adapt the plan to its location, risks, contract, and available emergency resources.
